Race Registration

Online Registration

• REGISTRATION will open in mid March 2012.
• Participant shirts - Will be updated in January.
• There will be a limit of 1200 riders again in 2012.   Eight person teams may be limited to a total of 85 teams.  The limits are an effort to manage congestion at checkpoints 1 and 2 and to control vehicle traffic on the highway.
• Teams must register online. The registration link is at the bottom of this page. Please read and understand all the following points.
• Click to see the Registration Confirmation List (who has registered).
• Changes to team members or legs being ridden are made by emailing KCIBR.  Please include the date you registered with your change request.  There is a $10 total charge for changes made up to the close of registration on June 10.  This change fee will be collected (cash or cheque) at the Race Package Pick-up (Whitehorse or Haines Junction).  See below for more information and what to do after June 10.
• Early registration deadline - May 15 2012.
• Final Registration deadline - June 10, 2012. You can NOT register after June 10, 2012.
• Questions? Contact us.

Citizenship

• It will be easier for everyone if Leg 7 riders are Canadian or US citizens. Please refer to the Border and Customs Information page for ID requirements and other important info.
• If you wish to ride Leg 7 and are NOT either of the above nationalities you must contact US Customs at 907-767-5511 prior to the race to get properly permitted to do this.

Meal Choices

No preselection.  The meal choice is on a first come, first served basis.

• Halibut Stew
• Vegetarian Chili

Waivers

• All riders over 19 must complete the Participant Waiver form - the first page of waiver20xx.pdf.
• All riders under 19 must complete the Participant Waiver form and the Parent/Guardian Indemnity Agreement - both pages of waiver20xx.pdf.
• Signed waivers must be handed in by the Captain at Race Package Pickup (either June 15 in Whitehorse or June 17 in Haines Junction).  
• These forms must include the team name and be signed and witnessed.

General

• Online registration will not allow incomplete registrations.  Fill in the on-line fields carefully so you only have each leg being ridden by one rider.
• Fees are in Canadian Dollars. 
• Fees are listed below.
• Team Captains must accept responsibility for the SI stick.  If a stick is lost, the cost may be charged against the credit card number used for registration.  SI sticks are valued at $60 each.
• Keep copies of the registration form and all waivers and bring them to Haines Junction in case of any problems.
• Pick up your race package EITHER on June 15th at 6:00-8:00 PM in Whitehorse in the wax room of the Whitehorse Cross Country Ski Club OR on June 17, 2010 at the Haines Junction Convention Center between 6:00 and 8:45 PM Yukon Time.
• Bring the original signed copies of the waivers when you pick up your package.

Looking for riders? For a team?

• Use the Forum tab and post a message.

Fees 

NOTE: A VERY LIMITED NUMBER OF rider shirts will be available for purchase at Team Captains' meetings in Whitehorse and Haines Junction.

Rider t-shirts are $14 per shirt ordered.  NO ORDERS ACCEPTED AS OF MAY 15.

Additional banquet tickets are $14 per person.

Team Cancellation and Refund Policy - 2011 dates

• There are no individual rider refunds. Participants are encouraged to try to find another (replacement) rider.
• Up to and including May 13 - Teams can request a full Refund
• May 14 - June 3 - Teams are eligible for a 50% refund of registration fees. No refund of change fees and ordered t-shirts are not included in the refund.
• After June 3 - No refund is available.
• To request a refund, please contact us. In certain cases, for compassionate reasons, the board will consider refunds after these deadlines.

Changes to your team 

• Up to and including June 10th, you can make as many changes to each team's registration (riders, rider order, meals, t-shirt selection, etc.,) as you need to for a cost of $10.00 per batch of changes (i.e. each time you email KCIBR with a batch of changes for a team).  Change fees will be collected (cash or cheque) when you pick up your race package.  If you are changing to a larger team, you will incur an upgrade fee. Please include the date you registered with your change request and ideally the name of your team in the subject heading of your Email. 
• Team captains are responsible for ensuring that all riders have completed and signed waivers. Team captains must bring the complete set of signed waivers to package pickup.
• After June 10th, you can still email in changes for your team but the cost is $20.00 per line to a maximum total of $40.00. The changes can also be brought to either of the race package pickups (Whitehorse June 15, Haines Junction June 17).  These are to be paid in CASH or CHEQUE only, US or CDN funds at par, at race package pick-up.
• WE STRONGLY ENCOURAGE CHANGES TO BE MADE AS EARLY AS POSSIBLE. You save money making changes prior to June 10 and changes at the Captain's meeting cause a lot of last-minute work for timing and results officials.

Teams Changing Categories

• Teams changing categories will NOT be given a refund if they move to a cheaper category.
• For example: an 8-person team switches to a 4-person team. NO refund will be given.
• An 8-person team may switch to two 4-person teams without penalty.
• Moving up to a larger category means paying the additional fees necessary for the larger category. For instance, a 4-person team upgrading to an 8-person team will owe the remainder of the fees for an 8-person team